Pick My Project is the Victorian Government's participatory budgeting platform provided by the State of Victoria through the Department of Premier and Cabinet and supported by Katalyst Interactive. It provides an opportunity for citizens to be involved in making their community an even better place to live.
What information do we collect?
We collect information about you and your use of the Pick My Project site which may vary depending on your particular interaction with the service.
For statistical purposes, we may collect the following data about your visit to the Pick My Project site in order to manage the community grants process. We collect clickstream data and visitor logs to measure visitation numbers and the following information.
Your server IP address
The date, time and duration of your visit
The pages that you access within Pick My Project including how long you spend on each
Your route through Pick My Project (the sequence of pages and other content that you visit)
Any documents or images that you upload to the platform
The immediately previous website that you visited
The website you visit immediately following Pick My Project and
The type of browser that you used.
As a registered user we will collect the following information:
Full name, gender, post code, mobile phone number, address, email address and age bracket
Username and password for Pick My Project
Subscription by you to other electronic communications from us
Content that you post on Pick My Project such as comments, votes, project application,
Topics about which you have indicated an interest in being consulted or informed.
Note that when registering with Pick My Project verification is required. This verification can be by email SMS. When voting on the Pick My Project website we will verify your details by SMS. If you don’t have a mobile phone, our contact centre can be contacted for on 1800 797 818 for alternative verification.
If you are 16 or 17 years of age and participating in Pick My Project, you will be required to provide proof of consent from your guardian.
How will we use your personal information?
We use the personal information about you to:
Administer the site and manage your account
Identify when you sign into your account
Send you information in relation to the Pick My Project initiative or or when the information is necessary to assist with the administration of the site
Respond to queries that you have contacted us about
Attribute content that you post on the site to you
Analyse use of the site to inform ongoing improvements and enhancements
Inform policy decisions by the Victorian Government and
For any other purposes that we may disclose to you when we request your personal information.
We will protect and handle your personal information in accordance with the Victorian Government’s Privacy and Data Protection Act 2014.
Regardless of whether you are a registered user, we will retain any communications that you send to us in accordance with the Victorian Public Records Act 1973. We will store this information in a secure area within our message services system and will use it in accordance with the Act or as required or authorised by law.
Data collection tools
We collect the data and information outlined above including a combination of Google Analytics, server logs and tools within the functionality of the site, using data security protocols.
Where data in Google Analytics is stored offsite, we ensure this is depersonalised and cannot be used to identify specific individuals. Where data and information is collected via the site’s servers and tools, this is managed through our data security protocols and processes.
What’s publically available and what’s not?
Not all of the information that you provide to us will be able to be viewed by other users of Pick My Project
Publically available information
Content that you post on the site publicly, such as a project application or a comment on a project application, will be able to be viewed by everyone who uses the site.
We will never disclose the following information when supplied by you, to other users:
- Your password for Pick My Project
- Your post code, email address, mobile phone or age bracket
- Any other personal information provided by you in the course of administration of the Pick My Project initiative that you do not expressly provide permission to disclose
- Any data obtained using Google Analytics and
- Communications that you send to us using Pick My Project contact information.
Is the information that we collect accurate?
We try to ensure that the personal information that we collect is accurate. If information that you have provided to us is no longer accurate, please support us to update our records by logging into your Pick My Project account page where you can update your details. Alternatively, you can Contact us.
When will we contact you?
We may send you information and announcements from time to time by email.
You can choose to receive updates from us by email. If you choose this but then change your mind, you can unsubscribe at any time by following the process set out in the emails that we send you.
There are some other important matters that you should know about:
You should note that transmission of information via the internet is never totally risk free. You should make your own assessment of the potential risks to the security of your information when making a decision as to whether or not to use Pick My Project
The information that you submit through Pick My Project. may be transferred to countries other than Australia.
What if you have a complaint?