Pick My Project is a community grants initiative, with $30 million available to fund local projects. Come up with a project idea, vote for your favourites and make your community an even better place to live.
How should I use these Guidelines?
Read these guidelines, along with other Pick My Project information such as Frequently Asked Questions (FAQs), before you submit your project idea. You can also download and print the guidelines below.
What’s the process?
Step 1: Submitting your project idea (May – June 2018)
- Start thinking about a great idea for a project that could make your community an even better place to live.
- Chat to your friends and neighbours about your project idea and get their thoughts before you write your application.
- Read these guidelines to make sure you and your project idea are eligible for funding.
- Identify and seek agreement from an eligible organisation to partner with you to help deliver your project.
- If your project idea is for something on land, you’ll need acknowledgement from the landholder for the project to be eligible. Download our Landholder Acknowledgement Form (PDF 309KB) and attach your completed form to your application. If your project is on local or State Government owned or managed lands, the Pick My Project team will liaise with them on your behalf during the eligibility review period.
- Work with your partner organisation to cost your project to ensure your proposed budget is realistic, using the budget guidance material provided.
- Remember to submit a great photo for your project to encourage your community to vote for your project! Make sure you have the approvals required to use the photo in your promotion.
Step 2: Review (June – Early August 2018)
At the end of the application phase, we’ll confirm your project’s eligibility by:
- Reviewing your application against these guidelines. This will include an initial assessment of your budget.
- Contacting your partner organisation to discuss your project and confirm its support. If support isn’t granted, your project will be ineligible and won’t progress to the voting stage.
- Confirming with your guardian if you’re aged 16 or 17.
- Advising your landholder, where one has been identified.
- You’ll be able to track the progress of your application on the Pick My Project website through all stages of the program.
Step 3: Voting (August - September 2018)
- We’ll contact you by email before voting starts to let you know if your project is eligible.
- Victorian residents aged 16 and over will have the opportunity to vote on eligible projects in their community.
- During voting, you need to get out and promote your project to your neighbours and networks to encourage them to vote.
Who is eligible to apply
To be eligible to apply, you need to:
- Be a Victorian resident
- Be aged 16 and over. For participants aged 16 or 17, guardian approval is required
- Register for Pick My Project. This will require email verification.
We welcome eligible organisations submitting project ideas, however, they must identify a local resident who supports the idea and lives in the community where the project is proposed. This local resident will need to submit the application on behalf of the organisation.
You can submit as many project ideas as you wish.
What can be funded?
To be eligible for funding, your project must:
- Align with the Pick My Project objective of making your community an even better place to live
- Align with the project categories set out below
- Cost between $20,000 to $200,000 (GST inclusive)
- Be open or available to the wider community (e.g. a playground or community garden that is behind locked gates would not be eligible)
- Be completed within 12 months from the date of signing the funding agreement and any necessary development approvals and permissions
- Be able to be funded entirely through the Pick My Project funding, unless additional funding has already been sourced.
Projects will need to align with one of the following categories:
- Mobility and transport
- Community infrastructure, open space, sport and recreation
- Community inclusion, health and safety
- Arts and culture
- Environment, sustainability and waste
- Innovation and technology
- Education, training and skills
- Jobs, economic development, agriculture and tourism.
Examples of projects that may be funded
All applications need to be able to demonstrate how the project will make your community an even better place to live. This could include small infrastructure projects, services or events, or programs to improve community and bring people together.
Examples of projects that could be funded through Pick My Project could include:
- Community cultural events/festivals
- Repair or swap cafes/sheds
- Playground upgrades
- Smart lighting (e.g. for footpaths or public transport stops)
- Urban landscaping
- Skill share programs
- Walking/cycling trails
- Neighbourhood/community markets
- Community gardens
- Community/public art.
Please note that this is not an exhaustive list but is provided to help you think about a great project idea. Another place to find inspiration for local projects is through the Metropolitan and Regional Partnership priorities or your local council’s plan.
What can’t be funded?
Projects that do not meet these guidelines or the program objective of making communities an even better place to live will not be eligible for funding.
The following projects are not eligible for funding:
- Projects that do not align with these guidelines, and other documentation including terms and conditions
- Ongoing operational or maintenance costs for projects
- Projects from which the applicant or their immediate family will personally profit. Salaries for project administration are not considered personal profit
- Projects that have commenced or have been completed prior to the application being submitted
- Projects that are located outside Victoria
- Illegal, malicious or discriminatory activities or projects that will result in neighbourhood division
- Projects that are contradictory to government or landholder policy or practices
- Projects already accounted for in a local council’s 2018-19 budget statement
- Costs for feasibility studies, research/study placements, business cases or similar reports
- Costs associated with the preparation of the application
- Projects that are deemed to be unfeasible (due to budget, time constraints, legislative or regulatory constraints, technical constraints or similar)
- Projects for a private or for-profit purpose
- Projects that cannot be delivered within 12 months of signing the funding agreement (excluding time required for receipt of any necessary development approvals and permissions).
If you’re unsure about your project’s eligibility, talk to the Pick My Project team on 1800 797 818, or visit pickmyproject.vic.gov.au and sign up for an information session near you.
What is the funding range?
Projects can cost anything between $20,000 and $200,000 (GST inclusive).
The grant sought should be for the value of the entire project, unless the project has already been partially funded.
Who can be a partner organisation and what will they need to do?
While individuals can submit project applications, any approved funding needs to be paid directly to their partner organisation.
As part of submitting your application, your nominated partner organisation will be emailed to confirm their support. You must have agreement with this organisation before you submit your application. If support isn’t granted, your project won’t progress to the voting stage.
To be an eligible project partner, an organisation must have the capacity to deliver and manage the project for which funding is being sought, including meeting all reporting requirements. Its board of management, responsible officer or equivalent must have consented to acting as a partner organisation before the project is submitted.
In the case of public schools, the contact person should be the Principal of the school, who will consult with the school council.
Eligible partner organisations include:
- Incorporated community groups under relevant legislation, including the Corporations Act 2001 (Cth) or the Associations Incorporation Reform Act 2012 (Vic)
- Incorporated and registered not-for-profit organisations
- Local councils
- Victorian State Government agencies
- Library corporations
- Schools, kindergartens and child care centres
Your partner organisation must have a current ABN as they will be responsible for receiving and managing your project funding and be accountable for delivery of the project.
Businesses/organisations and individuals outside of Victoria are not eligible for funding.
What information do I need to submit?
When submitting an application, you must:
- Register with Pick My Project, including your contact information (and your guardian’s contact information if you’re aged 16 or 17 by completing and uploading the guardian consent form). Registering will require email verification
- Complete the application form with the information requested.